Jhapu Documentation

Companies and system settings

The Companies menu is available only to administrator users. Companies represent the organisation, head office or branches inside one tenant. Verify the active company and financial year before importing, posting or reporting data.

Example Companies menu available to a Jhapu administrator — Example only: the Companies menu is shown to administrators, not normal users.

Create New Company: add a company for the tenant.
View/Search Companies: find an existing company and review or edit its details.
System Configuration: manage the tenant’s system configuration settings.
Account Sub Group: manage account sub-group definitions.

Edit company details

The Edit Company page contains several groups of information. The guide uses separate screenshots so each group remains readable. All values shown below are examples.

Primary Details

Maintain the company name, company code, company type and, where applicable, the mother company relationship.

Location & Contact

Record the business address and location details used for company information and operational documents.

Example Edit Company Location and Contact section — Location & Contact includes address, country, state, city and PIN code.

Statutory & Financial

Enter applicable registration details such as GST, PAN, VAT, BRN and IEC carefully. These values affect statutory documents and reports.

Example Edit Company Statutory and Financial section — Statutory & Financial holds the company’s tax and registration details.

Settings

Set the company’s transaction period, optional logo, stock-entry preference, inventory availability and Cash at User option.

Voucher Footers & Bank Details

Configure the text shown on cash and bank voucher printouts. Keep this wording accurate and review it after any business or banking change.

Example Edit Company Voucher Footers and Bank Details section — Voucher footers let the company maintain print content for voucher types.

Configuration discipline

Before changeUnderstand impact

Identify affected companies, users, transactions and reports.

During changeKeep scope narrow

Change one setting at a time and record the reason.

After changeVerify behaviour

Test with the intended role and review resulting reports.

Sensitive information

Database passwords, API secrets, SMTP credentials, GST provider credentials and signing keys must never be placed in screenshots, support messages or ordinary application logs.