End-to-end flow
- 01Job Requisition
Request one or more positions, expected date, department/designation, experience, salary range and reason.
- 02Job Opening
Publish/manage the approved requirement with title, reference, recruiter, channel and close date.
- 03Applicant and Application
Store the person’s profile once; create an application for each opening.
- 04Interview Rounds
Schedule screening/interviews and retain interviewer rating, recommendation and comments.
- 05Employment Offer
Record approved role, location, scheme, proposed pay and acceptance; later connect the converted employee.
Module responsibilities
Position Type NEW creates headcount; REPLACEMENT should identify the employee being replaced. Move status through DRAFT, SUBMITTED, APPROVED/REJECTED, OPEN and CLOSED under company policy.
Connect to a requisition when available. DRAFT is internal, PUBLISHED is open for sourcing, ON_HOLD pauses activity and CLOSED ends it.
Keep contact, experience, compensation, availability, resume, source/referral and privacy consent. An applicant is not yet an Employee or accounting entity.
Current Stage tracks APPLIED → SCREENING → INTERVIEW → OFFER → JOINED/CLOSED. Status separately records ACTIVE, SELECTED, REJECTED, WITHDRAWN or ON_HOLD.
Child rows retain round type, schedule, interviewer, mode, location/link, rating, recommendation, comments and completion status.
Capture offer/proposed joining/expiry dates, job placement, payroll scheme, proposed monthly gross/annual CTC and offer documents. Use Converted Employee ID after employee creation.
Offer Status
| Value | Behaviour | Choose it when |
|---|---|---|
DRAFT | Offer is being prepared and should not be treated as issued. | — |
APPROVED | Internally approved for issue. | — |
SENT | Sent to the candidate and awaiting decision. | — |
ACCEPTED | Candidate accepted; onboarding/employee conversion may begin. | — |
REJECTED | Candidate declined the offer. | — |
EXPIRED | Acceptance deadline passed. | — |
WITHDRAWN | Organisation withdrew the offer. | — |